Kanban Board

Default Columns

Every project starts with four default columns:

• To Do: Tasks that haven't been started
• In Progress: Tasks currently being worked on
• Review: Tasks waiting for approval or feedback
• Done: Completed tasks

Custom Columns

Customize your board to match your workflow:

• Add Columns: Create columns for your specific process
• Rename Columns: Use names that match your team's language
• Reorder Columns: Arrange columns in logical order
• Set Column Limits: Limit work in progress (WIP limits)
• Delete Columns: Remove columns you don't need

Moving Tasks

Update task status by moving them between columns:

• Drag & Drop: Simply drag tasks to different columns
• Bulk Move: Select multiple tasks and move them together
• Keyboard Shortcuts: Use keyboard shortcuts for quick moves
• Auto-move: Set rules to automatically move tasks

Task Details

Task Description

Add rich descriptions to your tasks:

• Markdown Support: Format descriptions with markdown
• Attachments: Include files, images, and links
• Checklists: Break tasks into smaller steps
• Templates: Use templates for common task types

Task Assignments

Assign tasks to team members:

• Single Assignment: Assign tasks to one person
• Multiple Assignees: Assign tasks to multiple people
• Unassigned Tasks: Leave tasks unassigned for anyone to pick up
• Assignment Notifications: Team members get notified when assigned

Due Dates and Scheduling

Keep track of deadlines:

• Due Dates: Set when tasks should be completed
• Start Dates: Set when tasks should begin
• Time Estimates: Estimate how long tasks will take
• Recurring Tasks: Set up tasks that repeat
• Calendar Integration: Sync with your calendar

Advanced Task Features

Task Dependencies

Manage task relationships:

• Blocking Dependencies: Tasks that must be completed first
• Related Tasks: Tasks that are connected but not dependent
• Dependency View: Visual representation of task relationships
• Critical Path: Identify the most important task sequence

Task Priorities

Organize tasks by importance:

Task Labels and Tags

Categorize and organize tasks:

• Custom Labels: Create labels for different types of work
• Color Coding: Use colors to quickly identify task types
• Filtering: Filter tasks by labels to focus on specific work
• Reporting: Generate reports based on task labels

Time Tracking

Time Estimation

Estimate and track time for better planning:

• Original Estimate: How long you think a task will take
• Revised Estimate: Update estimates as you learn more
• Time Tracking: Log actual time spent on tasks
• Burndown Charts: Visual progress tracking

Time Logging

Track time spent on tasks:

• Manual Entry: Add time entries manually
• Timer: Use the built-in timer for active work
• Bulk Entry: Add multiple time entries at once
• Time Reports: Generate reports on time usage

Task Views

Kanban View

The default board view for visual task management:

• Column Layout: See tasks organized by status
• Drag & Drop: Move tasks between columns
• Quick Actions: Perform common actions without opening tasks
• Swimlanes: Group tasks by assignee or priority

List View

A traditional list format for detailed task management:

• Sortable Columns: Sort by any task property
• Bulk Actions: Select multiple tasks for bulk operations
• Filtering: Filter tasks by various criteria
• Export: Export task lists to spreadsheets

Calendar View

See tasks scheduled on a calendar:

• Monthly View: See tasks across the month
• Weekly View: Focus on the current week
• Daily View: See today's tasks in detail
• Drag & Drop: Move tasks to different dates

Timeline View

Gantt-style timeline for project planning:

• Project Timeline: See the entire project schedule
• Dependencies: Visual representation of task relationships
• Milestones: Mark important project milestones
• Resource Planning: See team member workload

Collaboration Features

Task Comments

Collaborate on tasks with comments:

• Threaded Comments: Have discussions about tasks
• @Mentions: Notify specific team members
• File Attachments: Share files in comments
• Comment History: See the full conversation history

Task Activity

Track all changes to tasks:

• Activity Log: See all changes to a task
• Change History: Track what changed and when
• User Attribution: See who made each change
• Notifications: Get notified about task changes

Team Workload

Balance work across your team:

• Workload View: See how much work each person has
• Capacity Planning: Plan work based on availability
• Workload Balancing: Redistribute tasks to balance load
• Team Reports: Generate team productivity reports

Automation

Task Rules

Automate common task operations:

• Auto-assign: Automatically assign tasks based on criteria
• Auto-move: Move tasks between columns automatically
• Auto-label: Apply labels based on task content
• Due Date Rules: Set due dates based on task properties

Recurring Tasks

Set up tasks that repeat automatically:

• Daily Tasks: Tasks that repeat every day
• Weekly Tasks: Tasks that repeat weekly
• Monthly Tasks: Tasks that repeat monthly
• Custom Schedules: Create custom recurring patterns

Notifications

Stay informed about task changes:

• Assignment Notifications: Get notified when assigned tasks
• Due Date Reminders: Reminders before tasks are due
• Comment Notifications: Get notified about task comments
• Custom Notifications: Set up custom notification rules

Reporting and Analytics

Task Reports

Generate reports on task performance:

• Completion Reports: Track task completion rates
• Time Reports: Analyze time spent on tasks
• Team Performance: See how team members are performing
• Project Progress: Track overall project progress

Analytics Dashboard

Visual insights into your task management:

• Burndown Charts: Track progress over time
• Velocity Charts: See team velocity trends
• Task Distribution: See how tasks are distributed
• Completion Trends: Analyze completion patterns

Integration and Export

Calendar Integration

Sync tasks with your calendar:

• Google Calendar: Sync with Google Calendar
• Outlook Calendar: Sync with Microsoft Outlook
• Apple Calendar: Sync with Apple Calendar
• Two-way Sync: Changes sync both ways

Export Options

Export task data in various formats:

• CSV Export: Export to spreadsheets
• PDF Reports: Generate PDF reports
• JSON Export: Export raw data
• Print View: Print-friendly task lists

Best Practices

Task Management Workflow

Team Collaboration

Troubleshooting

Common Issues

• Tasks not saving: Check your internet connection
• Drag & drop not working: Try refreshing the page
• Notifications not working: Check your notification settings
• Tasks not syncing: Verify your account permissions

Performance Tips

• Large projects: Use filters to focus on relevant tasks
• Slow loading: Archive completed tasks regularly
• Many attachments: Keep file sizes reasonable
• Complex dependencies: Simplify task relationships when possible